The Conference of the Parties shall designate an organization, body or entity (hereinafter referred to as the Trustee), which shall establish and manage the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians (hereinafter referred to as the Carpathian Trust Fund) in accordance with these rules.
For the purposes of these rules:
(a) "Convention" means the Framework Convention on the Protection and Sustainable Development of the Carpathians, adopted in Kyiv, Ukraine, on 22 May 2003;
(b) "Parties" means Parties to the Convention;
(c) "Conference of the Parties" means the Conference of the Parties established in accordance with Article 14 of the Convention;
(d) "Trustee" means an organization, body or entity, which shall establish and manage the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians;
(e) "Trust Fund" means the Trust Fund for the Framework Convention on the Protection and Sustainable Development of the Carpathians;
(f) "Executive Secretary" means the head of the Secretariat of the Framework Convention on the Protection and Sustainable Development of the Carpathians;
(g) "Secretariat" means the Secretariat of the Framework Convention on the Protection and Sustainable Development of the Carpathians.
The Trust Fund shall be used for funding the administration of the Convention, including the functioning of the Secretariat.
The Trust Fund shall be financed from:
(a) Contributions made by Parties based on the scale set forth in the Annex;
(b) Additional contributions made by Parties;
(c) Contributions from sources available through other programmes and undertakings;
(d) Contributions from States not Parties, as well as governmental, intergovernmental and non-governmental organizations, and other sources.
The Conference of the Parties shall determine the scale of contributions referred to in paragraph (a) of Rule 4. Such contributions shall be due on 1 January of each calendar year.
All contributions shall be paid in Euro or its equivalent in a convertible currency and into a bank account to be specified by the Trustee. In conversion of currencies into Euro, the United Nations operational rate of exchange shall be used.
Accounting records shall be kept in such currency or currencies as the Trustee deems necessary.
Budget proposals expressed in Euro covering the expenditure and income from contributions referred to in paragraph 3 (a) of Rule 4 shall be prepared by the Executive Secretary for periods of three calendar years. At least 90 days before the date of the opening of the meeting of the Conference of the Parties, these budget proposals shall be dispatched by the Executive Secretary to all Parties.
The budget shall, in accordance with Rule 16, be approved by the Conference of the Parties and, if necessary, be revised at an ordinary or extraordinary meeting of the Conference of the Parties.
Contributions referred to in paragraphs 3 (b), (c) and (d) of Rule 4 shall be used in accordance with any terms and conditions agreed between the Executive Secretary and the respective contributor. At each ordinary meeting of the Conference of the Parties, the Executive Secretary shall present a report on contributions received and expected as well as their sources, amounts, purposes and conditions.
The Executive Secretary may commit resources against the Trust Fund only if such commitments are covered by contributions already received. In the event that the Trustee anticipates that there might be a shortfall in resources over the financial period as a whole, it shall notify the Executive Secretary, who shall adjust the budget so that expenditures are at all times fully covered by contributions received.
The Trustee, on the advice of the Executive Secretary and by agreement of the Bureau may make transfers from one budget line to another within the budget.
Contributions referred to in paragraph 3 (a) above from States that become Parties after the beginning of a financial period shall be made pro rata temporis for the balance of that financial period. Consequent adjustments shall be made at the end of each financial period for other Parties.
Contributions not immediately required for the purposes of the Trust Fund shall be invested and any interest so earned shall be credited to the Trust Fund.
It is for the Conference of the Parties and the Trustee to agree on an administrative support charge to be paid to the Trustee.
At the end of each calendar year, the Trustee shall transfer any balance to the following calendar year and submit to the Conference of the Parties, through the Executive Secretary, the certified and audited accounts for that year as soon as practicable. The Trust Fund shall be subjected to the internal and external auditing procedure, as decided by the Conference of the Parties.
In the event that the Conference of the Parties decides to terminate the Trust Fund, a notification to that effect shall be presented to the Trustee at least six months before the date of termination selected by the Conference of the Parties. The Conference of the Parties shall decide, in consultation with the Trustee, on the distribution of any unspent balance after all liquidation expenses have been met.
The Parties shall reach agreement on all matters by consensus.
Any amendments to these rules shall be adopted by the Conference of the Parties by consensus.
PROPOSED BUDGET FOR 200… , 200… AND 200…FOR THE FRAMEWORK CONVENTION ON THE PROTECTION AND SUSTAINABLE DEVELOPMENT OF THE CARPATHIANS
(THOUSANDS OF EURO)
DESCRIPTION OF FUNCTIONS
Costs in Euro
Costs in Euro
Cost in Euro
1. EXECUTIVE DIRECTION AND MANAGEMENT
• Executive Secretary
• Assistant to the Executive Secretary
2. ADMINISTRATION AND FINANCE
• Administrative Officer
• Administrative Assistant
3. INTERGOVERNMENTAL PROCESSES
• Servicing of COP meetings (1 languages, 3 working days)
• Travel of staff to COP
4. TECHNICAL ASSISTANCE
• Technical Assistance Officer / Biodiversity Officer
5. INFORMATION AND COMMUNICATION
• Information and Communication Officer
• Data Base Operator
• Security services
• Building maintenance
• Utilities (gas, electricity, etc)
• Temporary assistance and overtime
• Communications (phone, fax, e-mail, etc)
• Recruitment costs/travel on Interviews
• Relocation of staff and removal
(…% subtotal 1 to 8)
SCALE OF CONTRIBUTIONS BY STATE PARTIES TO THE TRUST FUND FOR THE THREE YEARS 200… - 200…200 FOR THE FRAMEWORK CONVENTION ON THE PROTECTION AND SUSTAINABLE DEVELOPMENT OF THE CARPATHIANS
(THOUSANDS OF EURO)
The Czech Republic
The Republic of Hungary
The Republic of Poland
Republic of Serbia
The Slovak Republic