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Comment |
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Personnel component
1101–1107
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Indicative Professional-level salary costs applicable to the Nairobi duty station have been used for the budget proposals. Salary costs for staff at the Professional level are made up of: (a) the basic salaries; (b) post adjustment as determined and reviewed throughout the year by the International Civil Service Commission based on the cost of living index of the duty station where the staff are assigned; and (c) entitlements such as home leave travel and education grant. However, where information on actual staff costs is available, the figures have been adjusted accordingly. The inflation rate used for 2015–2017 is 2.3 per cent to take into account annual salary step increments as well as revisions decided by the International Civil Service Commission. For the posts whose costs are shared with the Trust Fund for the Montreal Protocol (1101 and 1104), the increase in costs is reflected in the budget of that Trust Fund, as the budget is approved on an annual basis.
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1107
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The 2014 budget is decreased to reflect installation costs and 8 months’ salary and emoluments of the Communication and Information Officer who joined the Secretariat at the end of May 2014.
The 2015 and 2016 budgets reflect salary and emoluments only.
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Administrative support/personnel
1301–1310
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The 2015–2017 budget proposals reflect trends in actual costs and a 3 per cent inflationary rate. However, for the posts whose costs are shared with the Trust Fund for the Montreal Protocol (1301, 1304 and 1305), the increase is reflected in the budget of that Trust Fund, as the budget is approved on an annual basis.
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1303
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The budget line for the Programme Assistant on line 1303 was previously inadvertently budgeted at 70 per cent. The line is increased to reflect 100 per cent annual salary.
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1310
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The post of the Meeting Services Assistant was filled in August 2014. The 2014 budget reflects five months’ salary cost. The budget was previously inadvertently budgeted at 70 per cent. The line is increased in 2015–2017 to reflect 100 per cent annual salary.
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Conference services
1322–1328
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Necessary funds may be transferred from the conference servicing budget lines should such services be required to be rendered either by individual consultancies or under corporate contracts.
The current conference servicing costs are based on the following background and assumptions:
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1322
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The conferencing costs of the tenth and eleventh meetings of the Conference of the Parties to the Vienna Convention are shared with the Twenty-Sixth and Twenty‑Ninth Meetings of the Parties to the Montreal Protocol since they will be held jointly in 2014 and 2017.
The budget is increased in 2014 to reflect the cost increase of holding the tenth meeting of the Conference of the Parties to the Vienna Convention in Paris and the 2017 meeting cost is maintained at the 2014 level.
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1324
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Two Bureau meetings are scheduled for 2014 and 2017. The first meeting in the year is held back to back with the Ozone Research Managers’ meeting and the second one takes place back to back with the meeting of the Bureau of the Meeting of the Parties to the Montreal Protocol. The meetings have provision for interpretation and document translation into the appropriate languages based on the membership of the Bureau.
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1327
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Based on the actual cost for the ninth Meeting of the Ozone Research Managers in May 2014, the budget is decreased for 2014 and 2017.
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1328
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A minimum amount is proposed for each year to cover activities in connection with the celebration of the International Day for the Protection of the Ozone Layer.
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Travel on official business 1601
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The budgets include travel of Secretariat officers in connection with the organization of the Ozone Research Managers’ meetings and the meetings of the Conference of the Parties, in addition to travel related to provision of support to network and capacity‑building meetings.
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Meeting participation
3304 and 3307
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The participation of representatives of parties operating under paragraph 1 of Article 5 in the various Convention meetings is assumed at $5,000 per representative per meeting taking into account not more than one person’s travel costs per country, using the most appropriate and advantageous economy-class fare and United Nations daily subsistence allowances.
Considering that the meeting of the Conference of the Parties to the Vienna Convention is normally held jointly with the Meeting of the Parties to the Montreal Protocol, the participation costs are borne by the Trust Fund for the Montreal Protocol.
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3304
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The participation costs are based on two Bureau meetings respectively in 2014 and 2017 for four participants from developing countries or countries with economies in transition, being held back to back with the Ozone Research Managers’ meeting and the meeting of the Conference of the Parties to the Vienna Convention.
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3307
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One Ozone Research Managers’ meeting was held in May 2014. The next meeting will be held in 2017. Funding has been reserved for participation by 35 experts from qualifying developing countries that submit national reports.
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Equipment and premises component
4101–4301
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The budgets for non-expendable equipment (4203–4205) have been maintained at the approved 2014 levels.
The Secretariat is maintaining its electronic data processing systems to make the documentation of the Protocol and the Convention available electronically to the parties. This requires periodic procurement of necessary peripherals and software licences, and also updating of the existing computer servers.
A minimum provision has been made to enable the Secretariat to replace some equipment each year.
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4301
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The rental cost is shared with the Trust Fund for the Montreal Protocol. The reduction in rent due to smaller office space occupied by the Secretariat from June 2014 is reflected in the Trust Fund for the Montreal Protocol budget, as the budget is approved on an annual basis. The Nairobi rental rates are determined by the United Nations Controller.
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Miscellaneous component 5101–5401
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Provisions under these budget lines are generally steady at the approved 2014 levels.
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5202
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Based on the preliminary costings for the report of the ninth Meeting of the Ozone Research Managers, the cost is decreased for the ninth and tenth meetings.
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5305
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A minimum amount has been set aside to cover activities in connection with the celebration of the thirtieth anniversary of the Vienna Convention.
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5401
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This budget line provides for the hospitality cost of the joint meetings of the Conference of the Parties and the Meeting of the Parties held in 2014 and 2017 and is slightly increased to reflect trends in increased costs.
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